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Average Records Officer Salary in India for 2026

A records officer in India earns about 159,400 INR a year. That's 59% below the national average of 384,200 INR.

Pay ranges widely from country to country and from role to role. The lowest reported salaries in India sit around 75,040 INR a year, while the very top stretches to 252,300 INR. Everything on this page is in Indian rupee (INR, symbol ₹), which lets you compare numbers like-for-like without worrying about exchange rates.

The numbers here are pulled together from official government wage data, large independent salary surveys, and aggregated worker-reported pay. Most reported salaries include the benefits that are common in India, such as housing or transport allowances, which is worth keeping in mind if you're comparing against a country where those are usually paid on top.

How much does a records officer make in India?

Average salary
159,400 INR
13,283 INR per month
Lowest reported
75,040 INR
6,253 INR per month
Highest reported
252,300 INR
21,025 INR per month

A typical records officer working in India brings home around 13,283 INR a month before tax. Entry-level pay starts near 75,040 INR, and the top of the ladder reaches roughly 252,300 INR for the most experienced and specialised people in the role.

The wide gap between low end and top end reflects how much pay can vary inside the same job title. A junior records officer working at a small local employer earns very different money from a senior at a multinational. Skills, employer, city and years in the seat all push the number around.

How records officer pay ranges in India

A good way to think about salary in India is to look at the distribution rather than the headline average. Half of all records officers in India earn less than 172,400 INR a year, and the other half earn more. That middle number is the median, and it is usually more useful than the average for answering "is my pay normal here".

Looking at the quartiles fills in the picture. A quarter of earners take home less than 111,240 INR (the 25th percentile), and a quarter clear 231,000 INR (the 75th percentile). The middle 50% of records officers sit somewhere inside that band, which is where the typical reader of this page probably lives.

The very lowest reported salaries sit around 75,040 INR. The highest stretch to 252,300 INR, though only a small fraction of earners ever reach that level. If you are deciding whether your own offer or current pay is reasonable, work out which of those four bands you would fall into and use that as your reference point.

75,040
Low
172,400
Median
252,300
High
111,240
25th
231,000
75th
The middle 50% sit between the 25th and 75th percentile Tails are the lowest and highest reported All figures in INR

Records officer pay by experience in India

Years of experience is the single biggest lever on pay for a records officer in India, ahead of education and almost any other single factor. The longer you have been in the role, the more your employer can trust you to handle complexity, mentor others and act independently, all of which command higher pay. The chart below shows how the typical records officer salary changes as you move through the career ladder.

  • 0-2 Years
    83,200 INR
  • 2-5 Years
    +31% from previous
    109,340 INR
  • 5-10 Years
    +50% from previous
    163,800 INR
  • 10-15 Years
    +22% from previous
    200,000 INR
  • 15-20 Years
    +9% from previous
    217,900 INR
  • 20+ Years
    +9% from previous
    237,400 INR

The single largest jump on the ladder is from 2 - 5 Years to 5 - 10 Years, where pay rises by about 50%. That is the point at which a records officer typically goes from "competent in the role" to "the person other people in the team learn from", and the market pays well for that step.

Records officer pay by education in India

Education sits alongside experience as one of the biggest factors driving records officer pay in India. Higher qualifications consistently pull higher salaries, but the size of the gap tends to be smallest at junior levels and widens as people move up. Two people in the same role with the same years of experience but different degrees can end up earning very different money once they reach mid-career.

Below is the average records officer salary in India broken down by the highest level of education a worker has completed.

  • High School
    96,540 INR
  • Certificate or Diploma
    +55% from previous
    150,000 INR
  • Bachelor's Degree
    +68% from previous
    251,500 INR

Records officer gender pay gap in India

The gender pay gap is a stubborn feature of almost every labour market, and India is no exception. Male records officers in India earn an average of 172,200 INR a year, while female records officers earn around 146,200 INR. That works out to a 18% gap in favour of men, even when comparing people doing the same work.

A pay gap of this size has a real long-term cost. Over a typical thirty-year career it can add up to several years of pay, and it compounds through pensions, retirement contributions and bonus-linked stock. Some of the gap is explained by women being more likely to work part-time, take career breaks, or be steered toward lower-paying specialisations. Some of it is straightforward unequal pay for the same job, which is harder to defend.

Records Officer gender pay gap

15%

Men earn this much more than women on average in India.

Men 172,200 INR
Women 146,200 INR

Pay raises for a records officer in India

Most countries hand out at least some kind of pay raise every year, typically when an employee's contract is reviewed or as a cost-of-living adjustment to keep wages roughly in step with inflation. The rhythm and size of those raises varies hugely between industries.

A typical worker doing this role in India sees a raise of about 9% every 18 months, which works out to roughly 6% on an annual basis. That figure is the typical underlying rate; in years where inflation runs high you can usually expect a bit more, and in flat-economy years a bit less.

Across all jobs in India, the national average raise is around 9% every 16 months.

By industry

Industries with the highest pay raises in India:

  • Banking
    1%
  • Energy
    2%
  • Information Technology
  • Healthcare
  • Travel
  • Construction
  • Education

By experience level

Experienced workers tend to see larger raises. Retaining a senior is cheaper than replacing them, so employers fight harder for them.

  • Junior Level
    3% - 5%
  • Mid-Career
  • Senior Level
  • Top Management

Records officer bonus rates in India

Bonuses are the other half of total compensation, and they vary a lot between jobs and industries. Some roles are paid almost entirely in base salary; others lean heavily on bonus structures tied to revenue, project completion or company performance. Whether a job pays a bonus, how big it is, and how often it lands all factor into whether the headline salary is actually a good offer.

33%

33% of records officers in India reported a bonus of some kind in the past twelve months. That makes a records officer a low-bonus role overall, which is useful context when you're weighing up a job offer where the base is below market.

Among those who did receive a bonus, the size of the payment varied substantially. Reported bonuses ranged from 0% to 4% of base salary. The remaining 67% of records officers reported no bonus at all over the same period.

Which careers pay bonuses in India

Revenue-facing roles tend to pay the biggest bonuses. Operational and support roles tend toward smaller, more predictable ones.

  • Finance
  • Architecture
  • Sales
  • Business Development
  • Marketing / Advertising
  • Information Technology
  • Healthcare
  • Insurance
  • Customer Service
  • Human Resources
  • Construction
  • Transport
  • Hospitality

Records officer: public vs private sector pay

Public-sector pay in India is about 6% more than private-sector pay for similar work. The private sector typically offers stronger upside and bigger bonuses; the public sector typically offers better benefits and stability.

Public vs private pay gap

5%

Public-sector workers earn this much more than private-sector workers in India on average.

Public sector 392,300 INR
Private sector 371,100 INR

Records officer salary by city and region in India

Records officer pay is not even across India. The chart below shows the highest-paying cities and regions in the dataset, followed by the full location table.

  • Madhya Pradesh
  • Tamil Nadu
  • West Bengal
  • Uttar Pradesh
  • Maharashtra
  • Bangalore
  • Andhra Pradesh
  • Bihar
  • Karnataka
  • Kolkata
LocationTypeAverageMedianRange
Madhya PradeshRegion195,200 INR210,500 INR91,380-314,500 INR
Tamil NaduRegion192,600 INR207,700 INR87,040-307,400 INR
West BengalRegion191,600 INR208,600 INR87,640-309,800 INR
Uttar PradeshRegion190,500 INR204,000 INR88,260-301,600 INR
MaharashtraRegion190,500 INR204,000 INR88,240-301,300 INR
BangaloreCity189,300 INR205,700 INR85,760-301,800 INR
Andhra PradeshRegion187,500 INR200,000 INR86,760-296,000 INR
BiharRegion187,300 INR204,700 INR84,560-299,500 INR
KarnatakaRegion185,100 INR197,600 INR84,180-294,300 INR
KolkataCity183,600 INR195,200 INR83,300-288,700 INR
OrissaRegion181,600 INR196,800 INR83,760-286,400 INR
GujaratRegion180,300 INR191,600 INR80,500-282,500 INR
Delhi (city)City180,300 INR191,600 INR80,280-282,500 INR
AssamRegion175,900 INR192,600 INR82,200-283,400 INR
RajasthanRegion175,900 INR192,000 INR81,880-283,400 INR
MumbaiCity174,000 INR190,500 INR80,060-279,400 INR
PunjabRegion172,400 INR187,500 INR78,400-275,200 INR
NagpurCity172,200 INR185,100 INR78,620-273,300 INR
HyderabadCity172,200 INR187,500 INR79,260-273,300 INR
JharkhandRegion172,200 INR183,700 INR78,160-272,800 INR
HaryanaRegion172,200 INR185,100 INR78,940-273,300 INR
SuratCity172,200 INR187,500 INR78,400-275,200 INR
PuneCity172,200 INR183,700 INR80,180-272,800 INR
ChennaiCity172,200 INR183,700 INR78,160-272,800 INR
LucknowCity172,200 INR187,300 INR80,340-275,800 INR
AhmadabadCity169,000 INR183,600 INR79,280-268,900 INR
JaipurCity168,100 INR180,500 INR77,640-263,900 INR
KeralaRegion168,100 INR180,500 INR75,100-265,000 INR
Jammu & KashmirRegion168,100 INR180,500 INR77,640-263,900 INR
UttaranchalRegion164,200 INR180,500 INR77,640-263,900 INR
KanpurCity163,800 INR175,900 INR73,820-263,200 INR
IndoreCity163,800 INR175,900 INR73,820-263,200 INR
Delhi (region)Region163,800 INR176,800 INR77,060-261,300 INR
ChhatisgarhRegion161,600 INR176,800 INR73,980-259,100 INR
Pimpri-ChinchwadCity161,600 INR176,800 INR73,980-259,100 INR
ManipurRegion161,300 INR174,000 INR73,800-258,400 INR
CoimbatoreCity159,100 INR172,200 INR72,700-249,600 INR
GoaRegion157,600 INR167,100 INR72,120-246,500 INR
Himachal PradeshRegion157,600 INR167,100 INR73,040-246,500 INR
VadodaraCity157,600 INR167,100 INR72,120-246,500 INR
VisakhapatnamCity157,600 INR167,100 INR72,120-246,500 INR
TripuraRegion157,600 INR167,100 INR72,120-246,500 INR
BhopalCity152,300 INR168,100 INR69,400-245,300 INR
MeghalayaRegion152,100 INR161,600 INR68,320-239,300 INR
PatnaCity151,800 INR161,300 INR70,940-238,900 INR
LudhianaCity151,800 INR161,600 INR70,940-239,000 INR
MizoramRegion151,800 INR161,300 INR69,580-238,900 INR
NagalandRegion150,000 INR159,400 INR68,580-233,900 INR
GhaziabadCity150,000 INR159,500 INR68,580-237,400 INR
Arunachal PradeshRegion148,300 INR159,400 INR68,360-233,900 INR
ChandigarhRegion148,300 INR159,100 INR69,240-232,400 INR
agraCity146,200 INR157,600 INR66,100-231,000 INR
PondicherryRegion142,300 INR152,300 INR66,580-225,300 INR
Dadra & Nagar HaveliRegion142,300 INR152,300 INR66,580-225,300 INR
SikkimRegion142,300 INR152,300 INR64,200-225,300 INR
Andaman & Nicobar IslandsRegion139,100 INR150,000 INR61,680-221,500 INR
MaduraiCity138,200 INR152,100 INR66,000-222,300 INR
LakshadweepRegion136,200 INR148,300 INR64,040-215,100 INR
Daman & DiuRegion128,900 INR142,300 INR58,440-207,700 INR

Records Officer in India: FAQs

  • How much does a records officer make per month in India?

    A records officer in India earns about 13,283 INR a month before tax, based on an annual average of 159,400 INR.

  • What's the salary range for a records officer in India?

    Entry-level records officers in India start near 75,040 INR. Top-end pay reaches around 252,300 INR. The middle 50% of earners sit between 111,240 and 231,000 INR.

  • Is the median records officer salary in India higher or lower than the average?

    The median is 172,400 INR, higher than the average of 159,400 INR. Half of records officers in India earn below the median, half earn above it.

  • What's the gender pay gap for records officers in India?

    Men working as a records officer in India earn around 18% more than women on average (172,200 vs 146,200 INR a year).

  • Do records officers in India get bonuses?

    About 33% of records officers in India reported a bonus in the past 12 months. Reported bonuses ranged from 0% to 4% of base salary.

  • Do records officers earn more in the public or private sector in India?

    In India, the public sector pays a records officer about 6% more on average. Public-sector pay tends to be steadier; private-sector pay tends to offer bigger upside.

  • How often do records officers in India get a pay raise?

    A records officer in India sees a raise of around 9% every 18 months, equivalent to roughly 6% a year.