Average Document Management Specialist Salary in Japan for 2024

In this article, we will look at the average Document Management Specialist salary for 2024 in Japan and how that compares to other countries and professions. We'll also look at interesting salary data points like median salary, 25th and 75th percentile salaries, salary amounts based on experience, bonus ranges and more!

The data in this article has been compiled using official government salary data, salary surveys, and other sources such as job postings which contain salary information.

All salary information is in the local currency, which is the Japanese yen. To keep things simple, we are using the JPY currency code instead of the currency symbol ¥.

How Much Does a Document Management Specialist Make in Japan?

A Document Management Specialist working in Japan will typically earn around 4,201,000 JPY per year, and this can range from the lowest average salary of about 2,052,200 JPY to the highest average salary of 6,552,400 JPY.

Average Annual Salary
4,201,000 JPY
Average Monthly Salary
350,083 JPY

Lowest Annual Salary
2,052,200 JPY
Lowest Monthly Salary
171,016 JPY

Highest Annual Salary
6,552,400 JPY
Highest Monthly Salary
546,033 JPY

These are average salaries for a Document Management Specialist in Japan and include benefits such as housing and transport. It's also possible for a Document Management Specialist to earn more or less than the average salaries shown above.

Document Management Specialist salaries will vary a lot based on your experience, location, skills, and gender. Keep reading below to research more data on each of these areas.

Distribution of Document Management Specialist Salaries in Japan

So we've looked at the average salaries a Document Management Specialist will earn in Japan. The next interesting data point is the distribution of salaries.

Salary ranges

We already know that a Document Management Specialist can earn between 2,052,200 JPY and 6,552,400 JPY on average in Japan. This is known as the range in statistics.

The difference between the maximum and minimum values is a good indicator of variability in salaries, and can be used by employers to figure out how much they can expect to pay, and for employees to know how much they can earn.

Median salary

The median salary for a Document Management Specialist in Japan is 4,282,500 JPY. This is the middle value in the distribution of salaries.

What this means is that approximately 50% of the population earn less than 4,282,500 JPY, and 50% of the population earn more than 4,282,500 JPY.

If you are earning more than the median salary, that's a good indicator that you are being paid well.

If you're not earning more than the median salary, your objective should be to increase your earnings to be at least as high as the median salary (which you can do by asking for a pay rise, looking for a better paying job, etc).

Percentiles

Percentiles are similar to the median salary, but instead of looking at the middle value, they look at the values in the top and bottom half of the distribution.

For the average Document Management Specialist salary in Japan, 25% of the population are earning less than 2,854,700 JPY while 75% of the population earn more than 2,854,700 JPY.

75% of the population earn less than 5,518,700 JPY, and 25% of the population earn more than 5,518,700 JPY.

Like the median salary, the 25th and 75th percentile salaries can be used to determine which quartile you fall into so that you know whether you are being paid well enough compared to others in your profession and location.

The difference between a median and an average salary

The median and average salary are both indicators you can use to see if you are being paid fairly based on the overall population.

  • If your salary is higher than the average and the median salary, you are earning well compared to others.
  • If your salary is lower than the average and the median salary, it could indicate you are not being paid well enough.
  • If you are somewhere in between then it's tricky to determine if you are being paid well enough and you might need to research more closely.

Document Management Specialist Salary by Experience Level in Japan

The most important factor in determining your salary after the specific profession is the number of years experience you have. It stands to reason that more years of experience will result in a higher wage.

We have researched the average document management specialist salary based on years of experience to give you an idea of how the average changes once you've worked for a certain amount of time.

  • 0 - 2 Years Experience. A Document Management Specialist in Japan that has less than two years of experience can expect to earn somewhere in the region of 2,435,600 JPY.
  • 2 - 5 Years Experience. With two to five years of experience the average Document Management Specialist salary would increase to 3,132,800 JPY.
  • 5 - 10 Years Experience. From five to ten years of experience as a Document Management Specialist, the average salary would be 4,320,200 JPY.
  • 10 - 15 Years Experience. Once you have more than ten years of experience the average salary reaches around 5,363,700 JPY.
  • 15 - 20 Years Experience. A Document Management Specialist with 15 to 20 years of experience can earn an average of 5,735,900 JPY.
  • 20+ Years Experience. For a Document Management Specialist with more than 20 years, the expected average salary increases to 6,118,800 JPY.

Average Salary by Experience Chart

0-2 Years
2,435,600 JPY
2-5 Years +29%
3,132,800 JPY
5-10 Years +38%
4,320,200 JPY
10-15 Years +24%
5,363,700 JPY
15-20 Years +7%
5,735,900 JPY
20+ Years +7%
6,118,800 JPY

Document Management Specialist Salary by Education Level in Japan

As well as experience in a job, your education plays a big role in how much you can earn. A lot of higher paying positions require a high level of education, but how much can a degree increase your salary?

In our research we have compared the salaries of employees in the same job and career level with different levels of education to see how much more you can earn at each education level.

The salary you can earn based on your education is very specific to both your location and the career path you choose.

In our research, we looked at the average salary for a Document Management Specialist in Japan based on the education level of the employees in order to find out whether a better education level would increase your salary.

  • High School. A Document Management Specialist in Japan with a high school education can earn an average salary of 3,047,800 JPY.

  • Certificate or Diploma. A Document Management Specialist in Japan with a certificate or diploma education can earn an average salary of 3,490,200 JPY.

  • Bachelor's Degree. A Document Management Specialist in Japan with a bachelor's degree education can earn an average salary of 4,703,900 JPY.

  • Master's Degree. A Document Management Specialist in Japan with a master's degree education can earn an average salary of 5,914,900 JPY.

Average Salary by Education Chart

High School
3,047,800 JPY
Certificate or Diploma +15%
3,490,200 JPY
Bachelor's Degree +35%
4,703,900 JPY
Master's Degree +26%
5,914,900 JPY

How Much is a Master's Degree or MBA Program?

The approximate cost of a master's degree or post-graduate program like an MBA in Japan is around 2,570,000 to 7,720,000 JPY and takes two years to complete.

As you can see above, there are financial benefits from reaching master's degree level, but don't expect to see much of a salary increase until you have completed the degree.

It's common for people to pursue an MBA or other post-graduate program in order to switch to a a job that pays more. On average, you can expect to earn around 10% more when switching to a new company.

Whether you decide to pursue a master's degree depends on many factors. If you are able to afford it, the numbers suggest that the return on investment is worth it and you could recover the costs in a few years from the salary increase you would receive.

Document Management Specialist Salary Compared by Gender

In the modern age, we know that there should never be a pay gap between men and women. Unfortunately, in many professions, there is still a significant difference between the salaries earned by men when compared to the salary of women in the same job.

In Japan, a male document management specialist will earn an average of 4,309,300 JPY, while a female document management specialist will earn around 4,067,600 JPY.

This means that a male document management specialist earns approximately 6% more than a female document management specialist for performing the same job.

Average Salary by Gender Chart in Japan

Male
4,309,300 JPY
Female -6%
4,067,600 JPY

Document Management Specialist Average Pay Raise in Japan

In many countries, an annual pay raise is often given to employees to reward their service with a salary increase.

From our research, we can see that the average pay raise for a Document Management Specialist in Japan is around 9% every 18 months.

The national average pay raise across all professions and industries in Japan is around 8% every 16 months.

In this case, we can see that the number of months between the average pay raise is higher than the typical 12 months.

To make the data more meaningful, we can calculate what the approximate annual pay raise would be using a simple formula:

Annual Increase = ( Increase Rate ÷ Months ) × 12

So for this example, it would be:

Annual Increase = ( 9 ÷ 18 ) × 12  = 6%

What this means is that a Document Management Specialist in Japan can expect to receive an average pay raise of around 6% every 12 months.

Annual Pay Raise by Industry in Japan for 2024

In the chart below, you can see the average annual pay raise percentages for each of the major industries in Japan.

You will see that companies in bigger and more lucrative industries tend to have the higher annual pay raises.

Banking
8%
Energy
7%
Information Technology
6%
Healthcare
5%
Travel
4%
Construction
3%
Education
2%

Document Management Specialist Bonus and Incentive Rates in Japan

Another part of your overall compensation in a job is how much bonus you receive. Some job roles will be more likely to pay a bonus than others and also more likely to have higher bonus rates.

Generally speaking, jobs that are more involved with direct revenue generation will receive higher bonuses based on the performance towards revenue goals.

A Document Management Specialist is a low bonus based job, with 33% of employees reporting at least one bonus in the last 12 months.

67% reported that they had not received any bonuses in the previous 12 months.

For the employees that did receive a bonus in the previous 12 months, the reported bonuses ranged from 0% to 4%.

Received Bonus
33%
No Bonus
67%

What are the Types of Bonus?

There are a number of difference types of bonus you can receive in a job. Including:

  • Individual performance bonus - This is a bonus that is awarded to an individual employee for general performance in the job. It's the most common type of bonus.
  • Company performance bonus - This is a bonus that is awarded to a company employees to share profit with the staff.
  • Goal based bonus - This is a bonus that is awarded to an individual employee (or a team) for achieving specific goals, objectives, or milestones.
  • Holiday bonus - This type of bonus is usually paid around the holidays, often the end of the year, and is a token of appreciation for the hard work throughout the year.

Government vs Private Sector Salaries

Another commonly asked question is whether you get paid a higher salary working in the public (government) sector or the private sector.

Public sector employees in Japan earn approximately 4% more than private sector employees in the same role.

Public Sector
6,300,400 JPY
Private Sector -4%
6,048,900 JPY

Salaries for Jobs Similar to a Document Management Specialist

In the table below, we have salary information for jobs that are similar to a Document Management Specialist in Japan.

Job Title Category Salary
Accreditation Specialist Administration / Reception / Secretarial 6,971,100 JPY
Admin Clerk Administration / Reception / Secretarial 2,281,800 JPY
Admin Executive Administration / Reception / Secretarial 3,745,100 JPY
Administrative Aide Administration / Reception / Secretarial 2,533,800 JPY
Administrative Analyst Administration / Reception / Secretarial 4,777,400 JPY
Administrative Assistant Administration / Reception / Secretarial 3,490,200 JPY
Administrative Associate Administration / Reception / Secretarial 3,288,400 JPY
Administrative Coordinator Administration / Reception / Secretarial 3,178,700 JPY
Administrative Manager Administration / Reception / Secretarial 5,326,200 JPY
Administrative Officer Administration / Reception / Secretarial 3,205,100 JPY
Administrative Receptionist Administration / Reception / Secretarial 3,071,100 JPY
Administrative Secretary Administration / Reception / Secretarial 2,902,500 JPY
Administrative Specialist Administration / Reception / Secretarial 3,132,800 JPY
Administrative Support Administration / Reception / Secretarial 2,953,200 JPY
Administrative Technician Administration / Reception / Secretarial 2,662,900 JPY
Board Secretary Administration / Reception / Secretarial 3,118,900 JPY
Branch Office Administrator Administration / Reception / Secretarial 5,172,800 JPY
Business Administrator Administration / Reception / Secretarial 5,447,200 JPY
Business Office Manager Administration / Reception / Secretarial 8,401,800 JPY
Central Office Operator Administration / Reception / Secretarial 3,263,500 JPY
Clerical Assistant Administration / Reception / Secretarial 2,026,800 JPY
Clerk Administration / Reception / Secretarial 2,110,600 JPY
Commercial Administrator Administration / Reception / Secretarial 4,777,400 JPY
Commissions Processor Administration / Reception / Secretarial 3,898,100 JPY
Conveyancing Secretary Administration / Reception / Secretarial 2,759,700 JPY
Corporate Receptionist Administration / Reception / Secretarial 3,288,400 JPY
Creditors Clerk Administration / Reception / Secretarial 3,132,800 JPY
Data Entry Clerk Administration / Reception / Secretarial 2,242,500 JPY
Data Entry Specialist Administration / Reception / Secretarial 3,108,200 JPY
Document Controller Administration / Reception / Secretarial 2,688,800 JPY
Executive Administrative Assistant Administration / Reception / Secretarial 3,685,200 JPY
Executive Assistant Administration / Reception / Secretarial 3,610,800 JPY
Executive Officer Administration / Reception / Secretarial 4,129,300 JPY
Executive Personal Assistant Administration / Reception / Secretarial 4,224,200 JPY
Executive Secretary Administration / Reception / Secretarial 3,395,900 JPY
File Clerk Administration / Reception / Secretarial 2,124,400 JPY
Front Desk Attendant Administration / Reception / Secretarial 3,299,800 JPY
Front Desk Coordinator Administration / Reception / Secretarial 3,970,700 JPY
Front Desk Manager Administration / Reception / Secretarial 4,870,300 JPY
Front Desk Receptionist Administration / Reception / Secretarial 3,217,900 JPY
Front Desk Shift Leader Administration / Reception / Secretarial 3,733,300 JPY
Front Office Assistant Administration / Reception / Secretarial 2,773,700 JPY
Front Office Executive Administration / Reception / Secretarial 3,863,700 JPY
Group Services Manager Administration / Reception / Secretarial 9,060,600 JPY
Head Receptionist Administration / Reception / Secretarial 3,659,400 JPY
Inquiry and Admissions Clerk Administration / Reception / Secretarial 2,086,500 JPY
Key Account Assistant Administration / Reception / Secretarial 3,805,100 JPY
Keyboard and Data Entry Operator Administration / Reception / Secretarial 2,100,900 JPY
Leasing Administrator Administration / Reception / Secretarial 3,875,100 JPY
Legal Secretary Administration / Reception / Secretarial 3,323,300 JPY
Librarian Administration / Reception / Secretarial 3,984,100 JPY
Mail Processing Clerk Administration / Reception / Secretarial 1,967,000 JPY
Mail Sorting Clerk Administration / Reception / Secretarial 1,870,400 JPY
Mailroom Clerk Administration / Reception / Secretarial 1,980,600 JPY
Mailroom Manager Administration / Reception / Secretarial 3,610,800 JPY
Management Support Secretary Administration / Reception / Secretarial 3,253,900 JPY
Master Programme Coordinator Administration / Reception / Secretarial 6,433,500 JPY
Medical Receptionist Administration / Reception / Secretarial 3,312,100 JPY
Meeting and Event Assistant Administration / Reception / Secretarial 3,685,200 JPY
Meeting and Event Manager Administration / Reception / Secretarial 8,111,500 JPY
Night Manager Administration / Reception / Secretarial 4,870,300 JPY
Office Administrator Administration / Reception / Secretarial 4,860,800 JPY
Office Assistant Administration / Reception / Secretarial 2,146,100 JPY
Office Automation Clerk Administration / Reception / Secretarial 3,672,500 JPY
Office Clerk Administration / Reception / Secretarial 2,508,300 JPY
Office Coordinator Administration / Reception / Secretarial 3,277,900 JPY
Office Manager Administration / Reception / Secretarial 5,747,700 JPY
Office Services Coordinator Administration / Reception / Secretarial 4,282,500 JPY
Office Supervisor Administration / Reception / Secretarial 4,129,300 JPY
Operations Analyst Administration / Reception / Secretarial 6,901,600 JPY
Operations Clerk Administration / Reception / Secretarial 3,564,300 JPY
Operations Manager Administration / Reception / Secretarial 8,329,200 JPY
Personal Assistant Administration / Reception / Secretarial 3,395,900 JPY
Planning Assistant Administration / Reception / Secretarial 4,019,900 JPY
Process Expert Administration / Reception / Secretarial 5,099,700 JPY
Program Coordinator Administration / Reception / Secretarial 4,439,200 JPY
Programme Assistant Administration / Reception / Secretarial 4,093,700 JPY
Project Administrator Administration / Reception / Secretarial 5,242,700 JPY
Project Coordinator Administration / Reception / Secretarial 7,342,500 JPY
Query Administrator Administration / Reception / Secretarial 4,067,600 JPY
Reception Team Lead Administration / Reception / Secretarial 3,996,300 JPY
Receptionist Administration / Reception / Secretarial 2,928,100 JPY
Records Officer Administration / Reception / Secretarial 2,593,900 JPY
Registry Administrator Administration / Reception / Secretarial 3,481,100 JPY
Registry and Filing Clerk Administration / Reception / Secretarial 2,173,000 JPY
Rental Clerk Administration / Reception / Secretarial 2,266,400 JPY
Schedule Officer Administration / Reception / Secretarial 2,242,500 JPY
Scheduler Administration / Reception / Secretarial 2,471,700 JPY
School Secretary Administration / Reception / Secretarial 3,205,100 JPY
Secretary Administration / Reception / Secretarial 2,759,700 JPY
Service Reception Head Administration / Reception / Secretarial 3,685,200 JPY
Switchboard Operator Administration / Reception / Secretarial 2,688,800 JPY
Technical Program Manager Administration / Reception / Secretarial 7,416,400 JPY
Technical Project Manager Administration / Reception / Secretarial 7,750,400 JPY
Typist Administration / Reception / Secretarial 2,579,200 JPY
Unit Secretary Administration / Reception / Secretarial 2,807,200 JPY
Wayleave Officer Administration / Reception / Secretarial 2,146,100 JPY

Salary Comparison by City

If you want to compare salaries with different cities in Japan, you can use the links below to explore the data for each specific city we have researched.

City Average Salary
Fukuoka 4,093,700 JPY
Hiroshima 3,648,200 JPY
Kawasaki 3,840,400 JPY
Kobe 4,032,100 JPY
Kyoto 3,934,900 JPY
Nagoya 4,309,300 JPY
Osaka 4,403,400 JPY
Saitama 3,745,100 JPY
Sapporo 4,211,600 JPY
Sendai 3,564,300 JPY
Tokyo 4,594,300 JPY
Yokohama 4,499,000 JPY

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